Administrative Assistant 3
The JESUS Film Project
THIS POSITION IS CURRENTLY UNAVAILABLE.
Pay Level: Unit 2 Level 7 Starting Pay $14.25
The Administrative Assistant in this position will perform a wide variety of administrative clerical duties for the Director of Film Production.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Serve as Administrative Assistant to the Director of Film Production, relieving the director (and other department leadership, as directed) of a variety of technical and administrative duties.
- Assist the department’s project managers with compliance to the Project Management Office’s procedures by ensuring that all required PMO paperwork is completed on time and accurately, submitted properly, and filed appropriately and by providing regular reports on the status of the projects to the director.
- Track and administer the director and department’s calendars by arranging and scheduling a variety of meetings and events: including reserving and preparing meeting rooms and arranging catering.
- Make travel arrangements for the director, department staff, and guests; including booking air, lodging and ground transportation for both domestic and international trips and obtaining necessary visas, insurance coverage, and cash advance requirements.
- Complete and track various data entry tasks; including assisting with the annual budget development and monthly tracking of expenses.
- Prepare and type a variety of correspondence, agendas, memos, reports, meeting notes, contracts and materials, including material of a confidential nature.
- Facilitate the team atmosphere of the department by arranging the honoring of birthdays, completion of MPD by supported staff, arrival of new staff, and the commemoration of other special events.
- Represent the department by answering the questions of other staff and greeting ministry guests.
- Prepare and edit correspondence and presentations to appropriately represent the department’s goals and projects to other departments and organizations.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS & ABILITIES:
- Modern office practices, procedures and equipment.
- Correct English usage, grammar, spelling, punctuation, vocabulary, and proofreading skills.
- Communicate effectively both orally and in writing.
- Interpersonal skills using tact, patience and courtesy.
- Budget preparation, bookkeeping, and analyzing and interpreting basic financial reports.
- Analyze situations accurately and determine an effective course of action.
- Plan and organize work. Work independently, confidentially, and with discretion.
- Basic research methods.
- Advanced personal computer operation, including word processing, spreadsheets, and database management.
- Demonstrate proficiency: Microsoft Word, Excel, PowerPoint.
- Type at 60 words per minute.
- Use personal computer with advanced software and other normal office equipment. Experience with Apple Macintosh computers and software is a bonus but not required.
EDUCATION AND/OR EXPERIENCE:
Any combination equivalent to: two years college level work in office management and three to five years of experience in secretarial or office management positions of increasing responsibility.